Library Board Minutes

The retreat  on March 18, 2008 was called to order at 12:00 by Pres. Marsha Rose.

Attending members were: Marsha Rose, Jim Barron, Bruce Bartleson, Paul Duba, Marj O'Reilly, Vicki Spencer, Carol Primus.

February minutes were approved by Vicki and seconded by Bruce.

Agenda amended to add discussion on Carol K's recognition, the BRS visit, the CAL dates, and Carol's evaluation.  The discussion on library policies and purchasing policy were taken off the agenda and will be discussed at a later time.

First item:  Reviewed the mission statement...The current statement was read, discussed and revised for further study.  Revision as of 3/18/08 is "The Gunnison County Library District promotes the communication of ideas and enrichment of personal lives buy serving as a community resource center".  It might also be our "Vision statement" rather than our "Mission statement".  It will be  addressed at a later meeting.

Second item:  IGA..We read and discussed it in length.  Items and some formatting  that  caused confusion for us will be addressed with Kim Seter.  We will wait for a revised and original document as well as the exhibits added before we sign the document.

Third item:  Finance Report...Marsha is checking with accountants who might want to service our account.  As of now she has seen one of the three who would be interested.

Fourth item:  Carol and her staff and Paul and his staff will study the
HR book of policies.

Fifth item:  Committee Reports:  Bruce reported that his committee is talking with PERA and also a local broker and a broker in Montrose in regard to insurance for the staff.  He will be able to provide a package  for further study at our May meeting.

Sixth item:  Marj reported on the evaluation for Carol.  Various
documents were studied .   We decided to use the Montrose evaluation of director. Carol will change the format for us to use when we began our evaluaton of her in April and May.  Marsha will send a short survey to the staff at the libraries  in order to address their opinions regarding the working relationship with Carol.  The survey will be anonymous and confiditional.  They will be sent to Bruce by 4/4.  They will be opened at the April meeting  in the presence of the bd.

Seventh item:  By-Laws were reviewed with Larry's latest revision.  It was recommended that a treasurer from the bd be selected.  Carol would work with this person as members of the finance committee. Public comment section  was also discussed.  There will be a sign in sheet for visitors attending bd. meetings.  Carol will send that on to Marj to be added to the minutes after the meeting.  Final approval of the by-law will be voted on at the next meeting.

Eighth item:  Strategic Plan discussion was postponed for further study by some members.  Carol does have books for us to review.

Ninth item:  Marsha reported on the Library Advocacy Seminar work shop that she, Carol and Alice attended.  It was hosted by the Bill and Melinda Gates Foundation.  The content will be on line in April for the rest of us to read.

Tenth Item"  Branch Manager:  Carol interviewed one candidates andoffered the position to her.  She didn't accept so Carol is continuing with the search by putting out additional announcements in and out of the state.

Eleventh Item--Marsha and Carol reviewed the agenda for 4/1 and 4/2 when the architects will be here.  Carol has sent out personal invites to stake holders inviting them to some of the sessions.  Bd. members are encouraged to attend as many of the sessions as they can.

Twelfth item:  --Marsha will talk with Carol Kennedy about a date for
recognizing her long time on the library bd.  It is tentatively set for
Sat. 5/3.

MEETING DATES:

APRIL 15TH IN GUNNI AT 4:00 AT THE O'LEARY BUILDING
MAY 1ST IN GUNNI AT 5:00
MAY 13TH IN MTCB AT O'REILLY'S
JUNE 17TH IN GUNNI AT MARSHA'S

Respectfully submitted:

Marj O'Reilly
Secretary